Description:

Purpose of Position:

This position is responsible for Accounts Payable, Fixed Assets and Coupa Application for Procurement. This position also is responsible for general accounting duties assigned.

Accounts Payable and Fixed Assets

• Ensures that Account Payables are processed in a timely manner including:

o Receiving and verify invoices and requisitions for goods and services

o Employee Expense Reimbursement’s review and reconciliation prior to payment

o Verifying that payment claims & transactions comply with policies and procedures (e.g. travel and entertainment expense)

o Preparing and input entries in the Oracle Accounts Payable system

o Preparing any required reports after daily processing for reconciliation purposes between Coupa and Oracle AP

o Preparing vendor cheques for mailing

o Maintaining an appropriate paper or electronic Accounts Payable filing system that provides a proper audit trail;

o Maintaining an accurate list of approved vendors and vendor account numbers;

o Prepares other expense related reports as required including tracking of travel and entertainment expenses and greenhouse gas related expenses

o Review accuracy of vendors/suppliers list in the COUPA application

o Perform duties relating to the operation of the COUPA application, as assigned by superiors, including assisting other business users with the registration of contracts and purchase orders/requisitions

• Ensures that Fixed Assets are processed in a timely manner including:

o Maintaining an accurate record of all fixed assets

o Ensuring all fixed assets are tagged with an appropriate fixed asset identification

o Ensuring fixed assets are entered into the Oracle Fixed Assets correctly in a timely manner

o Ensuring fixed assets are depreciated correctly in the Oracle FA

o Conducting a Fixed Asset review on at least an annual basis by reconciling the Oracle FA records to the actual physical assets

Vendor Risk Management

o Partnering with Canada Branch department heads to collate required information and documents for the purpose of vendor risk management

• Ensure compliance with all Bank Policies and Procedures, including Anti-Money laundering policies, and the requirements of the relevant regulatory bodies

Additional Skills & Qualifications:

NICE TO HAVE:

• VLOOKUPs, Pivots

• Schedule III banking experience (foreign banks)

• Project Management skills

• Transformation experience

SOFT SKILLS:

• Ability to communicate extremely well

• Level of confidence, ability to work with C-Suite folks

• Proactive approach

Degree in Accounting or equivalent Business certificates.

Experience:

Minimum of 3 - 5 years previous related experience in Accounts Payable.

Knowledge and experience in the operation of a Schedule II / III Bank useful.

Skills:

Ability to organize, plan and co-ordinate.

Computer skills – Excel, Word, Access, Oracle Accounts Payable (AP) and Fixed Assets

Project Management skills

Prior exposure working with Coupa procurement/AP system and Oracle AP system

Basic Accounting knowledge for budget preparation, fixed asset amortization, and entry preparation

Common sense

Tact and diplomacy in dealing with problems, issues and people.

Prior experience in general accounting processes (in addition to Accounts Payable) preferable.

Experience Level:

Intermediate Leve

À propos d'Aston Carter:

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

La diversité, l’équité et l’inclusion

Chez Aston Carter, la diversité et l’inclusion constituent le pont vers l’équité et la réussite de notre personnel. La diversité, l’équité et l’inclusion (DE&I) sont ancrées dans notre culture par :

• L’embauche des talents diversifiés ;

• Le maintien d’un environnement inclusif par une autoréflexion permanente ;

• La mise en place d’une culture de soin, d’engagement, et de reconnaissance par des résultats concrets ;

• L’assurance des opportunités de croissance pour nos gens.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) pour connaître d’autres options d’accommodement.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.